PRIVACY-GDPR

Account Information (Explicit Consent)

When you register as a pilot, we collect this data based on your explicit consent and our need to fulfill your membership contract:

• Full name, date of birth, and email address for identification and communications
• VATSIM or IVAO network ID verified via network tools to confirm active membership
• Country of residence to determine applicable data protection laws
• Discord username for community access and official communications
• Securely hashed password for Crew Center access

Operational Flight Data (Contractual Necessity)

This data is automatically collected via our ACARS system to provide the core service of a virtual airline (career tracking, statistics, promotions). This is necessary for the performance of your VA membership contract:

• Flight route, departure and arrival airports, flight number, and time stamps
• Aircraft type and registration, aircraft position (latitude/longitude) during flight
• Flight duration, distance, fuel consumption, and landing rate (publicly displayed on your pilot profile)
• Connection IP address collected only at the time of flight submission for security/integrity checks, then immediately deleted or anonymized

Website Analytics (Legitimate Interest)

We use privacy-respecting analytics tools based on our legitimate interest in maintaining and improving our website performance. This data is largely anonymous and does not track individual users across the web. It includes anonymized IP addresses, browser type, and pages visited. We do not use intrusive tracking cookies.

Public Roster

The following information is publicly displayed on our Roster page to promote community activity and transparency, as accepted upon registration:

• Your Pilot ID, Pilot Rank, and Total Flight Hours
• Your VATSIM/IVAO ID and Nickname/Name (depending on which network you are affiliated with)

Third Parties

We do not share personal data with any third parties for marketing or advertising. We may share anonymized, aggregated flight data (e.g., total flights, total hours) with VATSIM or IVAO for recognition or promotional purposes, in line with each network's virtual airline and data policies. Nexus Air Virtual aligns its data practices with VATSIM and IVAO requirements for virtual airlines, including use of network IDs only where necessary for membership verification and compliance.

Your data is primarily stored on servers located within the EEA or a GDPR-compliant jurisdiction. We ensure that any processing partners (e.g., hosting providers) are compliant with GDPR standards.